Transactions and balances

Transactions

Transactions lists every payment in and out. (It used to be called Money — the name changed because it holds far more than cash.)

Finding what you need

• All / Money in / Money out — with a count on each.
• Date range — 7, 30 or 90 days, all time, or your own dates (Dates…).
• Search — words in the note, who it was with, or the category.
• Currencies — one currency at a time, with a switch when you use more than one.

The list shows 100 entries per page, with the page number and the total count underneath — nothing older is ever silently left out. The totals at the foot cover everything matching your filters, not just the page on screen.

A payment split across categories appears as its parts, marked Part of a split. Voided entries are never listed or counted.

Recording money

Money in (I) or Money out (O) opens the form: amount, the account it went through, when, the category, who it was with, and a note.

• Add another keeps what you entered in a pile and clears the form for the next one; Record saves the whole pile together — all of it or none of it.
• Split across categories — one payment, several categories: rent plus service charge, stock plus transport. The parts must add up to the payment.
• Landed in more than one account — part here, part there, say 500k to cash and the rest to mobile money.
• Paying in installments (or They are paying in installments) — set the agreed total and track the balance until it is settled. See Installments.

You can also fix an entry right in the sheet: click the cell and type.

Transfers

Transfer moves money between your own accounts — cash to the bank, the bank to mobile money. It is not income or an expense, so it does not change your profit.

Print and export

• Print produces a register of every matching entry — date, who, note, category, in, out — with the period and totals, on a clean A4 page.
• Export CSV downloads the same entries for a spreadsheet.

Balances

Balances shows every account — cash, bank, mobile money — with its balance and what came in and went out over the period you choose. Totals are shown per currency.

• Click an account to see what moved through it: that account's entries for the period, page by page, with its money in and out at the top. All transactions and Reconcile are one tap away.
• Transfer, Print (a balances summary for the period) and Export CSV are at the top.