Benefits & assets
What you give people beyond salary — medical cover, pension top-ups, allowances — and the equipment you hand them to do the job.
Benefit plans
Create benefit plan defines something you offer: medical insurance, a transport allowance, a pension top-up, a staff loan facility.
Each plan records the employee contribution and the employer contribution, so the true cost of employing someone is visible rather than scattered across expense lines.
Enrolments
Enroll in benefit plan puts a specific employee on a specific plan, with conditions or notes where their arrangement differs from the standard.
Benefit enrollments lists who is on what. Useful at renewal time, when the insurer wants a current list and nobody can remember who joined in March.
Contributions flow into payroll as deductions or employer costs depending on how the plan is set up.
Issued assets
Issue asset to employee records equipment handed over — a laptop, a phone, a motorcycle, tools, a uniform.
Each issue records:
- What was issued
- Who has it
- Issued date
- Issue note or conditions — return terms, damage responsibility, anything agreed
Why this matters
Equipment is usually the second-largest thing a small business owns after stock, and it is the easiest to lose track of. Three phones and a laptop walk out of a typical small business every year, not through theft but through nobody being sure who had them.
An issued-asset register answers "who has the good camera?" in one look, and at exit gives you a checklist of what to collect before the final payslip.
For anything substantial, also record it in the fixed asset register so it depreciates properly in your books. The employee issue tracks custody; the asset register tracks value.
On exit
Before someone leaves:
- List their issued assets.
- Collect them, or agree a deduction for anything not returned.
- End their benefit enrolments so you stop paying for cover nobody uses.
- Clear any outstanding advances.